Our Agency

City Development Board Minutes - August 2021

State of Iowa
City Development Board
Meeting Minutes of August 11, 2021
Iowa Economic Development Authority
1963 Bell Avenue, Suite 200
Des Moines, Iowa

Call to order 1:04 p.m.

Present
Dennis Plautz, Board Chairperson Jim Halverson, Board Vice Chairperson* Mari Bunney* Chris McKee* Mackenzie O’Hair**

Others Present
Matt Rasmussen, Administrator, City Development Board Betty Hessing, Administrative Assistant, City Development Board Emily Willits, Iowa Department of Justice* Jeff Wozencraft, City of Cedar Rapids* Lori Judge, IDOT* Anthony Volz, IDOT* Vicky Clinkscales, IEDA IT Staff (Arrived at 1:12 p.m.) 319-929-8797* 712-792-9914* 515-368-1178*

*Participated via Teams/teleconference
**Arrived in-person at 1:06 p.m.

Introduction by Chairperson, Dennis Plautz

Roll Call by Matt Rasmussen, Board Administrator
All Board Members were present.

Request for amendments to agenda
Motion by
Jim Halverson
Motion
I move to approve the agenda as presented.
Second
Mackenzie O’Hair
Roll Call
All ayes. Motion approved.

Consideration of July 14, 2021, Business Meeting Minutes
Motion by
Mackenzie O’Hair
Motion
I move the Business meeting minutes of July 14, 2021, be approved as printed and distributed.
Second
Jim Halverson
Roll Call
All ayes. Motion approved.

New Business
UA21-25 Cedar Rapids
Matt Rasmussen stated this was a 100% voluntary annexation for the City of Cedar Rapids consisting of 12.5 acres. The proposed annexation property is located north of River Parkway NE and east of Seminole Valley Road NE. The Future Land Use Map designation for the property is Urban Large Lot, which would be suitable for low density residential options. The application was reviewed by all City Departments. Services are in the area, however, some concerns were brought-up around Fire Department service given the lack of ingress/egress options. Matt Rasmussen said he would defer to the City regarding the portfolio of other services that would be available. There is no existing moratorium agreement in affect and their packet does appear to be complete and properly filed. Jeff Wozencraft, Community Development Department for the City of Cedar Rapids, was present to answer questions. No questions were asked.
Motion by
Jim Halverson
Motion
I move the Board find UA21-25 as complete and properly filed and in the public interest and that it be approved.
Second
Mackenzie O’Hair
Roll Call
All ayes. Motion approved.

Staff Reports
Matt Rasmussen stated that we have Vicky Clinkscales with IEDA’s IT Department here today. We are going to change our technology to Team Papers and Team Webinars instead of the Team Meetings that we are doing now. The only difference between the Team Webinars and Team Meetings is that people will not have the ability to call-in with a regular landline. You would have to connect via computer somehow—whether it’s a smart phone, and IPAD or your home PC. It allows us more control of who can speak during a meeting and then we know exactly who is speaking. Attendees will have to register to get into the meeting.
 
Vicky Clinkscales explained to the Board that when they come in, they will sign-in to the Teams app on the IPAD’s and you will have your Board material. As Matt Rasmussen said, we are going to start using the webinar form of Teams meetings. That gives us the ability to require registration for those that are not normally part of the meeting, so we have a name. It also gives us the ability to keep people muted and off-camera unless we want them to be unmuted and on-camera. It gives us a little more control. The other thing we are going to start using in September is the app called Team Papers. So instead of sending you a link to the Board Packet, Betty Hessing will let you know when the items are available in the app. Vicky Clinkscales stated she will be sending out instructions on the set-up for Team Papers. IT will create an IEDA E-mail for each Board member and that will be your log-in name and you will set-up a password and that will be how your log-in to that app. The app is available on Window’s machines, MAC’s, IPAD’s, I-Phones and Androids. Vicky Clinkscales showed the Board what their Board Packets will look like using Team Papers.

Chairperson Plautz thought this will be much better. The control element is a good thing. Matt Rasmussen stated we have nothing tentatively for the September CDB meeting, so we may not have a September meeting.

Emily Willits reported that the Governor has now lifted the portion of the Covid-19 proclamation that exempted Boards and Commissions from having in-person meetings. Going forward, if the Board is going to have a meeting where fewer than three of the Board members are present in-person, then we need to notify it as a telephonic meeting. The only thing you would do differently is you would have some language on the agenda explaining why you are doing it telephonically. For a long time, under these proclamations, it was due to Covid. Emily Willits stated she will work with Ms. Hessing on the wording for agenda. You also need to make sure that members of the public are welcome to participate in-person or electronically, which we are already doing. Just a minor change in light of the proclamations getting lifted.

Future Meeting
Tentatively scheduled for September 8, 2021, at 1:00 p.m., City Development Board Business Meeting at IEDA, 1963 Bell Avenue, Suite 200, Des Moines or via Teams Webinar.

Adjourn
1:17 p.m.
Respectfully Submitted,
Betty Hessing, Administrative Assistant

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