CDBG Management Guide & Related Resources

2023 Application Round

• 2023 CDBG Application Manual [PDF: 7MB]

2022 CDBG Management Guide

• CDBG Management Guide – the Guide and Appendices (below) are current as of November 2022 — [PDF:748k]
• Appendix One: Introduction (updated 1/10/2023) — [PDF:1.1MB]
• Appendix Two: Federal Requirements — [PDF:983k]
• Appendix Three: Section 106 Historic Review   — [PDF:3MB]
• Appendix Four: Environmental Review   — [PDF:374k]
• Appendix Five: Financial Management — [PDF:132k]
• Appendix Six: Upper Story Housing — [PDF:525k]
• Appendix Seven: Downtown Revitalization — [PDF:305k]
• Appendix Eight: Section 3 — [PDF:2.1MB]
• Appendix Nine: Green Streets — [PDF:130k]

Fair Housing Information

• Fair Housing Publications in Iowa: https://icrc.iowa.gov/publications/housing
• HUD Office of Fair Housing: https://www.hud.gov/program_offices/fair_housing_equal_opp
• HUD Approved Fair Housing Counseling in Iowa: http://www.hud.gov/offices/hsg/sfh/hcc/hcs.cfm?webListAction=search&searchstate=IA
• HUD FHEO Resources: https://www.hud.gov/program_offices/fair_housing_equal_opp/fair_housing_resources

Green Streets Documents

• iowaeda.com/green-streets

Recipient Income Requirements and Census Information

• Conducting an Income Survey [MS Word: 192k] or [PDF: 97k]
• 2023 CDBG Median Income Limits - Effective June 15, 2023  [PDF: 713k]
• 2010 Census Race & Ethnicity Information [MS Excel: 227k]
• City LMI % and Margin of Error % based on 2011-2015 American Survey data (use this dataset for all applications due after April 1, 2019):
  -  By list:  [MS Excel:126k]
  -  By interactive map:
      hud.maps.arcgis.com/home/item.html?id=ffd0597e8af24f88b501b7e7f326bedd
• HOME rent limits to be used for Disaster Multifamily and CDBG Upper Story Conversion projects:
  www.hudexchange.info/programs/home/home-rent-limits/

2021 CDBG Management Guide

• Management Guide — [PDF:693k]
• Appendix One — [PDF:1.1MB]
• Appendix Two — [PDF:1.5MB]
  • CDBG Procurement Policy: Updated 2022 — [PDF:164k] (Required for any application submitted on or after September 1, 2022)
• Appendix Three  — [PDF:543k]
• Appendix Four  — [PDF:342k]
• Appendix Five —[PDF:2.9MB]
• Appendix Six — iowaeda.com/green-streets/
• Appendix Seven — [PDF:263k]
• Appendix Eight — [PDF:1.4MB]

CDBG Management Guide - Fillable Form PDFs

• Appendix One Files
  — Applicant Recipient Disclosure Update Report www.hud.gov/sites/dfiles/OCHCO/documents/2880.pdf
  — Equal Opportunity Policy Statements [PDF:57k]
  — Notice of Public Hearing Status of  Funded Activities [PDF:57k]
  — Policy on the Prohibition of the Use of Excessive Force [PDF:38k]
  — Record Keeping Checklist [PDF:143k]
  — Signature Authorization for Alternate Signators [PDF:15k]
  — Signature Authorization for CEO Change [PDF:14k]
  — Subrecipient Agreement for Federally Funded Project [PDF:99k]
  — CV Subrecipient Agreement for Federally Funded Project [PDF:175k]
• Appendix Two Files
  — Certification of Compliance CDBG Procurement Standards [PDF:17k]
  — Federal Labor Standards Complaint Intake Form www.hud.gov/sites/dfiles/OCHCO/documents/4731.pdf
  — Federal Labor Standards Questionnaire-English www.hud.gov/sites/dfiles/OCHCO/documents/4730.pdf
  — Federal Labor Standards Questionnaire-Spanish www.hud.gov/sites/dfiles/OCHCO/documents/4730SP.pdf
  — Notice to Owner Involuntary Acquisition [PDF:45k]
  — Voluntary Acquisition Agencies with Eminent Domain Authority [PDF:45k]
  — Voluntary Acquisition Agencies without Eminent Domain Authority [PDF:22k]
  — Online Employee Questionnaire [PDF:47k]
  — Record of Employee Interview-English www.hud.gov/sites/dfiles/OCHCO/documents/11.pdf
  — Record of Employee Interview-Spanish www.hud.gov/sites/dfiles/OCHCO/documents/11SP.pdf
  — Sample Form of Resolution Code of Conduct [PDF:42k]
  — Sample Form of Resolution Procurement Policy [MS Word:31k]
  — Sample Public Notice Affirmative Fair Housing Policy [PDF:40k]
  — Wage and House Division Payroll www.dol.gov/sites/dolgov/files/WHD/legacy/files/wh347.pdf
  — Force Account Administrative Personnel Time Sheet [MS Excel: 75k]
  — Force Account Construction Personnel Time Sheet [MS Excel: 95k]
  — Force Account Personnel Cost Calculation Form [MS Excel: 25k]
  — Force Account Equipment Cost Calculation Form [MS Excel: 32k]
  — Force Account Internal Workforce Summary Page [PDF: 613k]
  — Force Account Material Summary Page [PDF: 668k]
  — Certificate of Construction Completion – Force Account [PDF: 737k]
• Appendix Four Files
   — CDBG Direct Deposit Authorization Form [PDF:128k]
• Appendix Five Files
  — EPA Pamphlet Acknowledgement of Receipt [PDF:29k]
  — IDPH Pamphlet Acknowledgement of Receipt [PDF:28k]
  — Notification Lead Based Paint Hazard Final Visual Risk Assessment [PDF:30k]
  — Notification of Lead Based Paint Inspection and Risk Assessment [PDF:30k]
  — Notification that Lead Based Paint or Lead Based Paint Hazards [PDF:32k]
  — Sample Forgivable Mortgage [PDF:229k]
  — Sample Income Verification Form [PDF:361k]
  — State of Iowa Notification Prior to Renovation Remodeling or Repainting [PDF:62k]
  — Record Keeping Checklist-Homebuyer [PDF:257k]
  — Record Keeping checklist- Housing Sustainability [PDF:244k]
  — Record Keeping checklist- Upper Story [PDF:219k]
  — Upper Story Self Certification [PDF:225k]
  — Disclosure of Information on lead based paint- Home purchase [PDF:219k]
  — Disclosure of Information on lead based paint- Lease [PDF:170k]
• Appendix Six Files
  — Please visit iowaeda.com/green-streets/
• Appendix Seven Files
  — Administrative Plan [PDF:134k]
  — Sample Construction Terms Agreement [PDF:157k]
  — Sample Facade Easement Agreement [PDF:196k]
• Appendix Eight Files
  — Section 3 Compliance form [Excel:121k]
  — Intent to Comply with Section 3 [PDF:99k]
  — Sample Section 3 employment notice [PDF:160k]
  — Section 3 business certification [PDF:219k]
  — Section 3 Worker certification [PDF:200k]
  — Section 3 Worker Certification Spanish [PDF:166k]
  — Section 3 Worker Certification Portuguese [PDF:28.5k]
  — Section 3 Qualitative Efforts checklist [PDF:99k]

Environmental Compliance

• What is a Floodway?  [MS Word 1.1MB]
• Categorically Excluded Packet - forms, notice, RROF [MS Word: 495k]
• Environmental Assessment Packet - forms, notice, RROF [MS Word: 54k]
• Exempt or Categorically Excluded Not Subject To Packet [MS Word: 70k]
• Categorically Excluded Subject to 58.5 Final Review of Tiered Projects [MS Word: 49k]
• Section 106 Summary and Tribal Consultation including when to consult tribes under section 106 form [MS Word: 115k]
• Programmatic Agreement, executed August 17, 2022 [PDF: 1.8MB]
• Section 106 Iowa Site Inventory form [PDF: 364k]
• Section 106 Exempt from Review form [MS Word: 37k]
• Section 106 Authorization for Alternate Signatories [MS Word: 36k]
• Floodplain & Wetland Information - Eight (8) Step Process with Notices [MS Word: 40k]
• Research Information for Categorically Excluded and Environmental Assessment Checklists [MS Word: 391k]
• HUD Research Website for Related Federal Laws and Authorities
  www.hudexchange.info/environmental-review/federal-related-laws-and-authorities
• Web-based Instructional System for Environmental Review (WISER) http://www.hudexchange.info/trainings/wiser/
• HUD Request for Release of Funds 7015.15 and Instructions [PDF: 67k]
• Code of Federal Regulations Chapter 24, Part 58: Environmental Review Procedures [PDF: 226k]
• IEDA Internal Review Checklist for ERRs [MS Word: 60k]
• Sample 58.5 Checklist Narratives [MS Word: 222k]
• Finding of No Effects- Endangered Species [PDF: 183k]

Procurement Documents for Communities

• Sample RFP for grant administration-with publication template [MS Word: 32k]
• Sample RFP for housing technical services-with publication template [MS Word: 30k]
• Sample RFQ for engineering/architectural services-with publication template [MS Word: 27k]
• Instructions for Procurement for CDBG Funded Projects [PDF: 405k]
• 2 CFR 200 Frequently Asked Questions [PDF: 532k]

Monitoring, Documentation and Reporting

• Monitoring Checklist [PDF: 2MB]
• Form 3-D and Survey Information for Completed Projects
  - Form 3-D [MS Word:60K]
  - Form 3-D Instructions [MS Word: 40K]
  - Form 3-D LMI [MS Word: 849K]

Project Signs

The sign guides below are available in both a PDF (from Illustrator and may be opened as vector art) and EPS (from Illustrator, down-saved to CS4) vector art file.

• CDBG Project Sign [PDF: 2.2MB] or [EPS: 8.0MB]
• Jointly Funded (USDA-RD) Project Sign [PDF: 2.4MB] or [EPS: 8.6MB]